SWOT SQUARED: A tool for planning a stellar future

By Matt Lehrman Social Prosperity Partners In the first nine episodes of the “Community Catalysts” podcast , I’ve interviewed 3 mayors, a city council member, 3 nonprofit executives, a police chief, and a police detective turned social media strategist. This week, I want to introduce a voice you’ll hear more from in future episodes. In his 22-year career as principal of Civic Strategies , an Atlanta-based consulting firm, Otis White became one of the country’s top strategic planning experts. When I asked him to describe the job for an 8-year-old, he said, “I tried to make cities better by trying to make some of the institutions in cities work a little better.” For four years, Otis hosted his own podcast, also called “Civic Strategies,” produced in cooperation with the Georgia Municipal Association . Those 39 interviews are no longer available anywhere, but Otis has generously gifted his audio archive to “Community Catalysts,” so I will be sharing some highlights from that series on a monthly basis, along with more of my interview with Otis. This week’s takeaway from an elder statesperson in civic planning facilitation? “We’re all experts, but we don’t recognize each other’s expertise,” he said. “ The citizens are experts in what kind of community they want. And they’re also experts, by the way, in fairness. But the experts we think of as experts — planners, city department leaders — are experts in something else. They’re experts not in the what but the how .” Listen now on Apple , Spotify and other podcast platforms .

By Matt Lehrman Social Prosperity Partners Trust is the essential ingredient that holds all human societies together. Autocracy reigns when people place their trust in dictators and kings, but for a democratic society to survive and thrive, we must build trust in the values, institutions and processes of representative self-government. This is a job that’s never done, a race without a finish line. Why? Because, as my partner John Little said in our latest Local Leadership Chat, “It takes a long time to build trust, but trust can be lost in a moment.” Some of the participants in our April 5 roundtable had experience rebuilding trust after just such a breach, but everyone understood that maintaining trust with the community is an ever-evolving challenge. Here are three takeaways from our discussion on “The Mechanics of Trust”: 1. Build trust by being ACCESSIBLE How we welcome citizens to public meetings is important, but the fact is, most people don’t have the time to follow the sometimes laborious processes of local governance. It’s important to find opportunities to engage with residents informally . “I’ve set up regular office hours, I buy people coffee one Monday a month, and I try to show up to all the local festivals and events, just to make myself available without agenda to talk to people,” said first-term Mayor Mike Krachmer of Vadnais Heights, Minnesota. Attending community events, such as her city’s pancake breakfast, is also a priority for Alisa Benson , a City Council member in nearby Orono. “I wear my City of Orono name placard, and I just try to go around and meet people. They're not going to come to a council meeting, but they want the pancakes.” 2. Build trust by being RESPONSIVE Just as important as accessibility is your responsiveness — answering people’s questions, returning calls and emails, following up with further facts or new developments. “ People have confidence when they feel that they are getting a response in real time, and when they feel that they are heard when they are overwhelmed or confused,” said Mayor Elaine McLain of Birmingham, Michigan. During public meetings, McLain and Benson both try to actively translate the bureaucratic details into everyday language. “Most folks don’t understand a lot of these concepts and are uncomfortable asking in public ,” Benson said. “So I do the asking for the community.” “One problem,” she added, “is when elected officials are unable or unwilling to say ‘I don’t know’ or to have difficult conversations in public.” 3. Build trust by being TRANSPARENT Most people agree on the need for open meeting laws and transparency in government, but all too often, the legalistic language and formal processes of government can be anything but transparent. To residents attending their first council meeting, for example, the routine business of passing a consent agenda , without discussion or explanation, could create a false impression of back-room dealing , rather than the true but much less exciting reality of committees, subcommittees and long-term budget planning — not to mention Robert’s Rules of Order. “As much as we would love to bring everybody along, most people, until it affects them, we never see them,” said Sona Cooper , Mayor pro tem in the Town of Spring Lake, North Carolina. In 2021, she was the only incumbent re-elected to the Town Council after years of financial mismanagement erupted into a public crisis. “What we have learned is that we have to tell the story and tell the information over and over again ,” she said. “If someone asks for information through a public records request, we have to respond. We can’t hide. So we do a lot of explaining, and that’s how you build trust.”